Many companies are looking into board portal software due to security concerns, the growth in virtual or hybrid meetings, and the use of board meetings that are paperless. However, not all programs are made equal and a range of features can be the difference between an effective implementation and one that’s not as efficient, or even causes unexpected issues.
The main purpose of a portal for boards is to provide prompt and clear access to information. Examine whether different features and user interfaces will be a breeze for your board members when they consider their day-in-and-day-out real-time board activity. Consider the conveniences you can offer mobile directors like tablets and offline access, or support for remote approvals.
The majority of secretaries and board members are on the clock, and it’s imperative that the tools they have at their disposal are easy to use and will save them significant amounts of time. Choose a board-management system with features that eliminate the need to reprint copies, scanning or scanning of physical documents. E-Signatures, for instance are a great way to reduce the requirement to sign and distribute copies of Amazon Echo Loop documents. This aligns with sustainability objectives and enables more efficient and secured transmission of sensitive information.
Pricing is a crucial factor in choosing the right board portal for your organization. Be sure to ask about product versions and be aware of any extra costs for administrators or committees and training, as well as the amount of data storage. Consider how long the product has been on the market and if other organizations in your industry have evaluated it for reliability and stability.